Available Now

Executive & Personal Assistant

Your time is
too valuable
to manage alone.

Remote Executive · Personal · Administrative Assistant

I help 6 and 7 figure founders and busy executives reclaim 15 to 20 hours per week through premium personal, executive, and administrative support, so you can focus on what actually grows your business.

📅 Book a Discovery Call → See My Work

"The best executive assistants don't just manage tasks, they protect your most finite resource: focus."

Portfolio Philosophy

20+
Hours Reclaimed Weekly
12+
Clients Served
4
Years Experience
98%
Retention Rate
Google Workspace ✦ Notion ✦ ClickUp ✦ Zapier ✦ Asana ✦ ChatGPT ✦ Claude AI ✦ Monday.com ✦ Slack ✦ Calendly ✦ HubSpot ✦ Trello ✦ Outlook ✦ QuickBooks ✦ Google Workspace ✦ Notion ✦ ClickUp ✦ Zapier ✦ Asana ✦ ChatGPT ✦ Claude AI ✦ Monday.com ✦ Slack ✦ Calendly ✦ HubSpot ✦ Trello ✦ Outlook ✦ QuickBooks ✦

The Person Behind the Work

Meet Mercy

Mercy Idomo
20+ hours reclaimed for every client
Google Workspace Notion ClickUp Asana Monday.com Slack Zapier ChatGPT Claude AI Calendly HubSpot QuickBooks

I'm a detail-oriented and resourceful virtual assistant with four years of experience in administrative roles, proficient in calendar management, email correspondence, travel coordination, data entry, and document preparation. I'm adept at prioritising tasks and managing time effectively to keep daily operations and projects running smoothly.

I thrive on turning scattered priorities into clear systems, organising CRMs, building dashboards, automating repetitive workflows, and preparing polished documentation ahead of every meeting. I bring excellent communication and interpersonal skills, along with a steady commitment to confidentiality and professionalism.

Over the past four years I've supported founders and executives across fintech and tech-driven organisations, acting as a trusted liaison between leadership and the people they work with.

The Reality Check

Sound Familiar?

You don't need another assistant who just takes tasks. You need an operations partner who builds systems that run without you.

Mercy Idomo, on what great support actually looks like

Tech Stack

Tools I use daily

📅Google Calendar
📧Gmail
🗒️Notion
✅Asana
📋ClickUp
💬Slack
📊Google Sheets
🎥Zoom
✈️TripIt
📆Calendly
🔗Zapier
🤖ChatGPT / AI
📁Google Drive
📝Trello
🧾QuickBooks
🔍Apollo.io

Proof Over Promises

Real Results. Real Founders.

Every number below is from a real engagement. Not projections, actual outcomes delivered within weeks of starting.

📥
2hr → 20min

CEO inbox processing time slashed using AI-powered triage. 100 minutes returned every single day.

📅
87%

Reduction in scheduling conflicts through calendar optimisation and smart booking architecture.

💬
48hr → 4hr

Client response time cut 91% after building a structured communication and triage system.

💼
+3 Deals

Additional deals a founder closed after handing all scheduling over. Her time moved fully to revenue.

⏰
12+ hrs/wk

Executive hours reclaimed weekly by automating meeting prep, agendas, and follow-ups end to end.

🗃️
6,258 → 0

Emails cleared to inbox zero with a full 5-label priority system, built in a single session.

What We Build Together

What Working With Me Looks Like

Every engagement is bespoke. Here are the five pillars that make founders finally feel free.

01 📅

Calendar & Scheduling

Zero-conflict scheduling, time-blocking strategies, meeting prep briefs, and buffer time to protect your deep work hours, handled with precision and executive-level judgment.

Google Calendar Calendly Acuity Outlook
02 📬

Email & Inbox Management

Inbox-zero systems, priority filtering, templated responses, newsletter management, and follow-up tracking, your inbox runs itself.

Gmail Outlook Front SaneBox
03 ✈️

Travel Planning

End-to-end trip logistics: flights, hotels, ground transport, itineraries, visa requirements, and contingency plans, all in one polished brief.

TripIt Airbnb Booking.com
04 🗂️

Project & Operations Management

SOPs, project tracking, deadline management, team coordination, and light bookkeeping. I keep operations running smoothly in the background so nothing falls through the cracks.

Asana Notion ClickUp Trello
05 🔍

Online Research

Competitor analysis, vendor sourcing, market research, lead lists, and summarised briefings delivered in clean, decision-ready formats.

LinkedIn Apollo.io Google Sheets Ahrefs

Documented Work

Case Studies, Real Engagements

Not hypotheticals. These are real systems I built, real problems I solved, real results delivered.

Executive Support Google Calendar + Calendly Week 1

Calendar & Schedule Transformation: From Chaos to Fully Optimised Executive System

🔴 The Problem

A tech founder managing a growing client portfolio had a calendar actively costing him deals. No structure, no booking system, no buffer time, double bookings multiple times per week, missed meetings, and zero protected deep work time.

⚡ What I Built

  • Colour-coded time blocking, deep work, admin, client calls all visually separated
  • CEO Office Hours Calendly page with custom intake form and auto Google Meet
  • Multi-calendar structure for executive, client, and team coordination
  • Structured meeting agendas embedded into every calendar event
  • Protected focus blocks, non-negotiable deep work windows
87%
Reduction in scheduling conflicts
0
Double bookings after setup
12+ hrs
Deep work reclaimed weekly
Week 1
Fully live and running

The calendar transformation alone was worth the engagement. I stopped thinking about scheduling entirely, it just runs now.

Client 01, Tech Founder
Executive Support Gmail + Google Workspace Single Session

Inbox Management: From 2,090 Unread Emails to Inbox Zero

🔴 The Problem

6,258 total emails. 2,090 unread. No label system. Newsletters, notifications, and urgent client emails all in one place. Daily inbox processing was taking 2 hours with no end in sight.

⚡ What I Built

  • Mass unsubscribe and archive, cleared thousands of irrelevant emails
  • 5-label priority system: URGENT, FOLLOW UP, MEETING, TO DO, INVOICES
  • Labels applied to every remaining email before handover
  • Gmail tabs activated, Primary, Promotions, Social, Updates auto-sorting
  • Primary inbox cleared to absolute zero
2,090 → 0
Unread emails cleared
98%
Inbox clutter reduced
90 min
Returned daily (2hr → 20min)
5
Priority labels, every email actionable

I opened my inbox and genuinely did not recognise it. For the first time in months, I could actually see what needed my attention.

Client 02, Confidential Founder
Research & Data Entry Google Sheets + LinkedIn ~4 Hours

Lead Generation: 20 Qualified B2B Prospects, Scored & Ready for Outreach

🔴 The Brief

A 7-figure coaching founder needed a targeted list of referral partners and warm outreach targets in B2B coaching, researched, qualified, and compiled into a spreadsheet ready for immediate outreach.

⚡ What I Delivered

  • 20 prospects manually researched across LinkedIn, websites, and social signals
  • 13 data fields per lead including revenue estimate, LinkedIn, and email
  • 3-tier scoring: Hot, Warm, Monitor
  • One-line research summary per prospect
  • Research Methodology tab, full process documentation
20
Qualified prospects delivered
13
Data fields per lead
4 Hot
Priority leads, immediate outreach
0
Gaps, fully CRM-ready

I handed this straight to my outreach VA. Every lead had exactly what she needed, no back-and-forth, no gaps. This is what good research looks like.

Client 03, Coaching Founder
Operations & Systems Notion + Google Workspace v1.0

Weekly CEO Operations System: Complete Monday to Friday Workflow, Zero Dropped Balls

🔴 The Problem

A founder had no consistent weekly rhythm, tasks were ad hoc, follow-ups were missed, and the executive had no visibility into what was happening across their operations from one week to the next.

⚡ What I Built

  • Monday: Weekly CEO Brief, inbox triage to zero, calendar audit, top 3 priorities locked
  • Tuesday: Email backlog cleared, follow-up emails sent, task tracker updated
  • Wednesday: Focus blocks protected, documents prepared, async CEO update sent
  • Thursday: 1-page meeting brief, all attendees confirmed, action items logged
  • Friday: Final inbox sweep, Weekly CEO Report sent, next week calendar audited
5
Days fully mapped with SOPs
29
Tasks mapped across the week
0
Dropped balls, week on week
Week 1
Fully live and operational

This system means the CEO starts every Monday with full clarity, inbox zero, calendar audited, first meeting prepped. The business runs on a rhythm, not on chaos.

Mercy Idomo, on the Weekly CEO Operations System

Client Voices

What Clients Say

C1

Mercy is one of the most responsive assistants I've ever worked with. She's always a step ahead, tasks are done before I even need to follow up. Her positive energy makes collaboration effortless.

DK
David K.
SaaS Founder · E-commerce Brand
C2

She handled tasks with genuine enthusiasm and a kind, professional attitude. What impressed me most was how quickly she could identify the right solution, smart, fast, and always punctual.

SR
Sandra R.
Director of Operations · Agency
C3

Mercy is the definition of reliable. She's punctual, thorough, and brings great potential and initiative to every project. She jumped in wherever needed and delivered without being micromanaged.

TM
Thomas M.
CEO · Consulting Firm
C4

What sets Mercy apart is her solution-oriented mindset. She doesn't just flag problems, she comes with answers. Eager to help, quick to learn, and genuinely a pleasure to work with every single day.

NJ
Nora J.
Investor & Business Coach

Let's Work Together

How Many Hours Are You Losing This Week?

Tick what's draining your time. See exactly what you're losing, then let's fix it.

⏱ Your Weekly Time Audit

You're losing approximately 0 hours/week, that's 0 hours/month you could reclaim.

📅 Claim Your Hours Back, Book Free Call

Or email directly: idomomercy427@gmail.com